Employer Obligations

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Being an Employer in Quebec: A Major Challenge

Managing a team is about more than leadership. It means navigating a constantly evolving legal landscape where employer obligations continue to grow—often without warning.

Whether you run an SME or a non-profit organization, understanding your responsibilities is essential to avoid the costly consequences of non-compliance.

Attention! New Obligations in 2025

Several major laws have recently come into force. Make sure you are up to date to avoid penalties.

Essential Laws and Regulations

Below is an overview of employer obligations that may affect your organization. For each, we offer a clear explanation and practical solutions.

High Priority

Law 25 – Personal Information Protection

Mandatory compliance with privacy rules to avoid penalties of up to $25M.

Data inventory Consent management Privacy policy
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High Priority

Law 5 – Health Information Protection

Extension of Law 25, in effect since July 2024. Specifically protects employee health data.

Medical records Enhanced confidentiality
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High Priority

Law 42 – Prevention of Violence and Harassment

Mandatory prevention measures, complaint-handling procedures, and protection for both employees and employers.

Anti-harassment policy Mandatory training
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Important Changes to Watch

Bill 101 – Labour Law Reform

Changes expected in 2025–2026. Update your policies before it's too late.

Upcoming amendments Preparation required
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High Priority

Law 27 – Occupational Health and Safety

Complete overhaul with numerous new obligations for all Quebec organizations.

OHS prevention Psychosocial risks
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Important

Working Hours and Work Scheduling

Rules governing schedules, breaks, overtime, and special arrangements.

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Important

Minimum Wage

Current rates, possible exceptions, and best compensation practices.

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Important

Protected Leaves

All types of leaves employees are entitled to and your employer obligations.

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Important

Maternity and Paternity Leave

Legal obligations and best practices to support your employees.

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Let's Talk About Your Employer Obligations

Contact us for a free assessment. We'll help you turn compliance into a competitive advantage for your organization.

Frequently Asked Questions (FAQ)

Why is it important to comply with laws such as Law 25, Law 42, or Law 27?

The consequences of non-compliance go beyond fines: legal sanctions with significant penalties, damaged business reputation, compromised employee relations, and impacted business partnerships. Proactive compliance protects your organization and builds trust.

Is every organization affected, including non-profits and small businesses?

Yes, all Quebec organizations are affected without exception. Whether you're an SME, NPO, or small business, these laws apply to you. The scope of obligations may vary by size, but compliance is mandatory for everyone.

What are the key changes in 2025?

Key 2025 changes include Law 27 (OHS modernization with psychosocial risks), full enforcement of Law 25, Law 42 harassment prevention obligations, and upcoming Bill 101 labour law reforms. Stay informed to avoid penalties.

How do I know where to start?

Start with a compliance audit to identify gaps. Prioritize high-risk areas (Law 25, Law 42, Law 27). Our free consultation helps you create a practical action plan tailored to your organization's needs and resources.

What are the risks for a non-compliant employer?

Risks include significant fines (up to $25M for Law 25), legal liability, damaged reputation, employee lawsuits, difficulty recruiting, and loss of business partnerships. Prevention is always more cost-effective than remediation.

Can I manage all of this myself without external support?

While possible, managing compliance alone requires significant time, expertise, and ongoing monitoring. Most SMEs and NPOs lack the resources to stay current with all legislative changes. Professional support saves time and reduces risk.

How can Info Employeur help me in practical terms?

We provide compliance audits, policy development, mandatory training, ongoing legislative monitoring, and unlimited advisor access. Over 3,000 SMEs and NPOs trust our services. Our clients save 500+ hours per year on average.

What are the actual fines for non-compliance?

Fines vary by law: Law 25 can reach up to $25 million, CNESST violations range from $1,000 to $300,000+, and harassment-related violations can result in significant penalties plus damages to victims.

How many employees are required to be subject to these obligations?

Most obligations apply regardless of employee count. Even organizations with a single employee must comply with harassment prevention, privacy laws, and basic labour standards. Some specific requirements vary by size thresholds.

When do the new employer obligations come into force in 2025?

Various deadlines apply throughout 2025. Law 27 OHS requirements have phased implementation, Law 25 is now fully in force, and Bill 101 changes are expected in 2025-2026. Contact us for a detailed timeline for your organization.

How do I conduct a compliance audit?

A compliance audit reviews your current policies, procedures, and practices against legal requirements. We help you identify gaps, prioritize actions, and create an implementation roadmap. Start with our free consultation to assess your needs.

What are the 3 most costly mistakes employers will make in 2025?

1) Ignoring Law 25 privacy requirements until a complaint triggers investigation. 2) Lacking proper harassment prevention policies and training. 3) Failing to implement Law 27 psychosocial risk prevention measures. Each can result in fines plus reputational damage.

Why Choose Exact RH?

When non-compliance risks can lead to fines ranging from thousands to millions of dollars, our expertise protects you while saving you time and money.

Risk Reduction

Reduce the risk of fines of up to $25M through proactive compliance. Protect your organization's reputation and your clients' trust.

Time Savings

Focus on your core business while our specialists handle regulatory compliance and legislative monitoring. Our clients save an average of 500+ hours per year.

Recognized Expertise

Over 3,000 SMEs and NPOs trust us. Our team includes CRHAs and specialists in data protection, occupational health and safety, and human resources management.

Ongoing Support

Unlimited access to our advisors, policy updates, and regulatory monitoring. Enjoy personalized support year-round.

Sustainable Compliance

We help you maintain compliance with all applicable laws while strengthening your organizational culture, talent retention, and client confidence.

Performance and Well-Being

Reduce absenteeism, injuries, and conflicts. Improve internal culture, productivity, and retention. Potential gains can reach $75,000 per year.

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